Personal Assistant to the Head of Branded & Associate Networks

June 12, 2024
Application ends: July 22, 2024
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Job Description

About the role:

This role is required to provide confidential administrative support at an executive level, including the preparation of correspondence and reports, policies and procedures, support for preparation of presentations to various stakeholder groups and making detailed arrangements for meetings and associated travel. 

The position requires strong initiative, sound judgement and the ability to work independently and confidentially, to meet the needs of our Head of Branded & Associate Networks.

Key Responsibilities in this role

In order to be successful in this role you will be able to:

  • Provide high level secretarial and administrative support to the Executive including word processing, presentations and filing
  • Carry out special projects as directed by the Head of Branded & Associate Networks.
  • Answer and screen calls, on behalf of the Head of Branded & Associate Networks and action when necessary, Arrange travel and accommodation for senior management as required.
  • Reconcile expense account and prepare expense statements for claims.
  • Organise and Co-ordinate Company functions on behalf of the Executive and senior managers.
  • Preparing Boardroom for functions including luncheons and organizing catering facilities when required
  • Prepare agendas for Executive Committee meetings as required
  • Prepare and distribute Minutes of Meetings to parties involved
  • Effectively Meet and greet of clients
  • Compile management reports

The ideal candidate must have:

  • A qualification in finance, commerce or business (advantageous but not essential)
  • Experience in travel retail or travel in general is a must have
  • High standard of successful performance in similar position
  • Previous experience in working in a similar role 
  • High level written communication skills including spelling, grammar and the ability to structure communication to recipient audience(s)
  • High level relationship building skills
  • Exemplary interpersonal skills including negotiation, influencing, conflict resolution and
  • Ability to prioritize and sequence activities
  • High level problem solving, investigation and analytical skills
  • Microsoft Office suite of products particularly Word, Outlook, PowerPoint, Excel

Helloworld Travel Employee Benefits:

Our head office in Melbourne boasts a fully equipped gym and all our sites across Australia have staff kitchens with coffee machines, a selection of cereals, biscuits, lunch items etc. 

  • The opportunity to work for an industry leader
  • A vibrant and energetic work environment
  • Access to exclusive travel discounts
  • Career progression and development opportunities

How To Apply

Helloworld Travel Limited is an equal opportunity employer that encourages diversity in its staff. 

Applications will only be considered for people who have the right to work in Australia without restrictions or sponsorship.

As part of your application please include a cover letter and CV to help us to get to know you.

Employer questions

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Australia?
  • How many years’ experience do you have as a personal assistant?
  • Do you have customer service experience?
  • What’s your expected annual base salary?